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Meeting Administration

Effortless meetings, that go off without a hitch.

What we offer...

Not for Profit Business Services (NFPBS) provide a full meeting service including organising regular, annual and special meetings of the Executive Board, the association members, including the preparation of notices, agendas and other necessary documents.   We can guide the Executive Board or Council in the development of policies, procedures and of their obligations. Administer the provisions of the Constitution, Memorandum & Articles of Association, By-laws, rules, regulations and policies.  

Let's meet up!

Having a get together is always fun - but it's even more satisfying if you don't need to organise it yourself. NFPBS offer a number of competitive packages for all types of meeting...

Our expertise...

Venue Booking

Outsource the booking of venues, accomodation and equipment to concentrate on your guests.

Document Preparation

Need to prepare mail-outs and official documentation? We can take care of the whole process for you.

Secretariat Roles

We can provide professional meeting secretariat services to ensure your meeting goes to schedule and is expertly minuted.

Legal Provisions

Ensure you're meeting all your legal provisions in regards to your meeting insurance and legal document preparation.

Virtual Meetings

Meet without the arrangement and expense with our virtual meetings.

Official Annoucements

We take the necessary steps to ensure members and stakeholders receive notification of official meetings and general meetings.

Our work in action...

See some examples of our work. 

The Problem

  This small charity was spending more of its time running its own office than concentrating on its core purpose for being in existence. A number of well meaning individuals had attempted to help over a number of years with the challenging accounting requirements of the Charities Act, VAT – when it should be applied and when it could not – sponsorship commitments, HR issues, compliance, correct governance, Trustee meeting administration, database problems etc etc , the list just goes on. All this time, hard work and effort and not an inconsiderable cost but still nothing was going directly for the beneficiaries of the charities main purpose.   This had to stop! The Trustees realised that it was inappropriate for a charity of their size to try and achieve everything themselves and that other charities must be in a similar position.

The Research

  The Trustees decided that they would outsource all the back office functions to an organisation that had both the expertise in the sector and the resources necessary for when they were required to resolve this matter. A search of the market place was made but few organisations could provide all the services required as a “one-stop-shop” or offer the depth of experience from which the Trustees would obtain comfort.

The Solution

  Following a tendering process a three year fixed fee contract was agreed with fees comparable with the total cost of staff, premises, software, licenses, databases etc. The big saving was where the Trustees and other senior personnel had the time to concentrate on the Charity and its good works rather than looking inwards. An experienced management accountant attends Trustee meetings and provides a commentary on the actual expenditure and forecasts. The database is now always up to date for mailings to donors and supporters and all compliance issues completed correctly and on time. There are no longer any staff issues or any limit to resources as and when they are required.

What makes us different?

With over 25 years experience in the field, we’ve handled countless board meetings, regional meetings, committee meetings, working group meetings,

Our staff understand ,the list is almost endless and it is important that each one is properly organised, minuted and followed up – and volunteer members don’t always have the time and expertise to keep up with meeting administration.


That’s why we put every effort into making your meeting administration, feedback and follow-up, completely hassle free.

Want to know more?

Get in touch with us to arrange a consultation and we'll see how we can help!

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